Incorporating Graphics & Audio
into your PowerPoint Presentation

Graphics

Audio

Incorporating Graphics

There are a variety of ways that you can insert graphics into your PowerPoint Presentation:

  1. Constructing your own graphics using the Draw Tools within PowerPoint
  2. Inserting Microsoft Clip Art Files
  3. Adding your own graphic files (e.g. scanned images)
  4. Using your own 'Screen Shot' images
  5. 'Borrowing' (with permission) graphic images from the web

1. PowerPoint Draw Tools

a) Select the slide that you want to incorporate a graphic. In the Slide view, ensure that the Draw menu bar is displayed.

If this menu bar is not displayed - under the View menu select Toolbars and then select Drawing.


b) Using the various tools one is able to construct a series of shapes and lines.

2. Microsoft Clip Art Files

a) To add a graphic select the Slide Sorter view icon from the lower left corner of the screen.

b) Click on the slide you want to work with.

c) Click on the Slide view from the lower left corner of the screen.

d) From the menu bar at the top of the screen, select the Insert menu and choose Picture – Clip Art.

e) In the Microsoft ClipArt Gallery select a graphic by clicking once on the one you want. Click OK.

f) You can then move the graphic by clicking in the center of it, holding down the mouse button, and dragging the mouse to where you want to place the graphic.

g) To re-size a graphic, click on one of the handles (squares around the edge of the graphic) and drag the mouse toward the center of the graphic to make it smaller or away from the graphic to make it larger.

h) To move the graphic behind the text on the slide, select Draw from the menu bar at the bottom of the screen, and choose Order then Send to back.

3. Adding your own Graphic Files

a) Ensure that the graphic image you want to import is available either on your computer hard drive or on a floppy drive.

b) Select the slide you want to work with.

c) Click on the Slide view from the lower left corner of the screen.

d) From the menu bar at the top of the screen, select the Insert menu and choose Picture – From File.

e) Find your graphic file. Select it and then click OK.

f) You can then move and manipulate your graphic image similar to a clip art image.

4. Screen Shot Images

a) Display the image you want to import into your PowerPoint presentation on your computer monitor (e.g. web page, table or chart).

b) Press the Alt and Prt Sc keys on your computer keyboard (for PC computers).

c) Open or switch to your PowerPoint presentation - select the slide you want to work with.

d) Click on the Slide view from the lower left corner of the screen.

e) Then under the Edit menu select Paste or simply use the Ctrl and v keys.

f) You can then move the graphic by clicking in the center of it, holding down the mouse button, and dragging the mouse to where you want to place the graphic.

g) To re-size a graphic, click on one of the handles (squares around the edge of the graphic) and drag the mouse toward the center of the graphic to make it smaller or away from the graphic to make it larger.

5. Borrowing Graphic Images from the Web (.gif & .jpg)

a) Ensure you have copyright permission before preceding with this procedure.

b) Right click on the web image you wish to borrow. Important Note: You can save either static or animated images.

c) Select the Save Image As . . option from the menu

d) Save this image in the same folder as your PowerPoint presentation.

e) Open or switch to your PowerPoint presentation - select the slide you want to work with.

f) Click on the Slide view from the lower left corner of the screen.

g) From the menu bar at the top of the screen, select the Insert menu and choose Picture – From File.

h) Find the image file that you 'borrowed' from the web. Select it and then click OK.

i) You can then move and manipulate this image similar to the other procedures.

Image Resource Sites

Image Searches

Try these search engines to find images on the web: ·

Mount Royal College - ADC - Last Update: Norm Vaughan 2001/02/16